EMPLOYEES
Employees are a great asset to any business and, at the same time, they are a great responsibility for an employer.  As an employer, you are generally required to withhold federal and state income tax from the wages of your employees.  You may be subject to social security and Medicare taxes under the Federal Insurance Contributions Act (FICA), federal and state unemployment tax, and worker's compensation insurance.  Known as an agency or trust tax, you as an owner of a business will be held personally liable for these tax withholdings whether or not you have the limited liability protection of a corporation or declare bankruptcy.  Please see an accountant for assistance.

THE FORMS NEEDED

WHAT TO DO
FORM NAME  
 

SS-4 Application for Employer Identification Number 1x File this form with the Internal Revenue Service to set up your account for employment taxes and to receive your federal tax number.  If you are a partnership or a corporation you should have already filed this application so you do not have to file it again.  Sole proprietors will need to file this application if they are adding employees for the first time.
 
  BT-1 Business Tax Application   1x   File this application with the Indiana Department of Revenue to set up your state account for employee withholding taxes.  Fill out Section C of this form to get your tax number.
             
 

WH-4 Employee's Withholding Exemption and County Status 1x
year		 Have each employee at the beginning of each year fill out this certificate.  Also, within 20 days of each new employee's date of hire, submit their name, address, and social security number to the the state's New Hire Directory.  You can call (317) 232-7670 for more information
I-9 Employment Eligibility Verification 1x You must ask each new employee to complete the employee section of this form.  Complete the employer section and file it.
  W-4 Employee's Withholding Allowance   1x
year		   This form tells you how many exemptions the employee is claiming when figuring out the amount of income tax to withhold and remit each pay period.
             
 

WH-1 Indiana Quarterly Employment Tax 4x
year		 State taxes you withhold from your employees salary are paid with this form and sent to the Indiana Department of Revenue.  This form should be sent to you after completing form BT-1 above.
WH-3 Annual Withholding Tax Reconciliation 1x
year		 At the end of the tax year, you report your quarterly payments paid above with this form.  This form should be sent to you after completing form BT-1 above.
  8109 Federal Tax Deposit Coupon       Federal income, social security, and Medicare taxes are sent quarterly to the Internal Revenue Service using this coupon.  This form should be sent to you after completing form SS-4 above.

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  941 Employer's Quarterly Federal Tax Return   4x
year		   The quarterly payments made with the coupon above are calculated and reported using this form.
 

2837 Report To Determine Status 1x You need to establish a state unemployment insurance account with the Indiana Department of Workforce Development by filing this form.
UC-1 State Unemployment   Use this form provided by Indiana Department of Workforce Development to make state unemployment insurance payments.
  940 Employer's Annual Federal Unemployment Tax Return   1x
year		   This form is used to report any federal unemployment payments made to the Internal Revenue Service
             
Worker's Compensation   Worker's Compensation is mandatory in the State of Indiana.  Obtain insurance coverage for employees by obtaining insurance from a private carrier.  If you have any questions, contact the Worker's Compensation Board of Indiana at (800) 824-2667.  Also, signs explaining labor laws and occupational safety and health issues are required.  Call the State Information Center at (800) 45-STATE
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